Harley Street Therapy Centre Ltd takes your privacy seriously. In line with the new GDPR ruling this statement outlines how we collect your personal data, how it is stored and how it is used.
Information about us
Harley Street Therapy Centre Ltd is a registered company no 06501573. The registered address is 1-7 Harley Street, London W1G 9QD. We offer room hire to Practitioners and Therapists at 7 Harley Street, London W1G 9QD, 2 Harley Street, London, W1G 9PA and Albert Buildings, Queen Victoria Street, London EC4N. We also offer a Mail Forwarding Service, registered with HMRC.
How we collect your personal data
We collect personal data through enquiries via contact forms on our websites www.harleystreettherapycentre.co.uk & www.londonconsultingroom.co.uk. Personal data is also collected using hard copy forms, phone calls, text messages and emails.
Where we store your personal data
For the most part information is stored electronically in a secure, password-protected environment, accessible only to staff that need to see it to perform their roles. Some information is held in hard copy form and this is kept in locked storage, which is again accessible only to staff that need to see it to perform their roles.
How we use your personal data
We keep personal details to assist you with your enquiry and manage our relationship with you if you should sign up to a licence agreement with us. We use your information for these reasons only.
What information we keep
If you enquire about our services
In order to deal effectively with your enquiry, we will keep a record of any relevant personal information such as your name, address, contact details, website address, and profession. We will hold personal information securely for no longer than 12 months, unless an enquirer becomes our customer (licensee).
If you are a licensee
In order to issue a licence to our customers to use our rooms, we require copies of identification, qualifications, professional accreditation and insurance. We will also keep records of any contact by letter, email and text message. We will hold personal information securely for the duration of the customer relationship, and no longer than 12 months after the end of the customer relationship.
If you apply for our mail forwarding service
As a registered mail forwarding service, HMRC require us to collect the following things (which contain personal data) before an application for the service can be accepted:
- A form, which requires you to provide personal information such as; name, address, contact details.
- Copies of original documents to prove your identity, address and company address (if applicable).
If an application is accepted, the information will be kept for the duration of the customer relationship, and a further 5 years thereafter, as this is a legal requirement. We are required to keep records of any mail items forwarded on to you, but personal information is not included within those records.
We accept credit and debit card payments in person and over the telephone. The transactions are processed using a third-party online ‘virtual terminal’ and cardholder information taken during the transaction is not stored by us in any form.
Disclosure of personal data
We will not share any of your personal data with any third parties for any purposes except under the following limited circumstances:
- We may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
- The name and (if applicable) the company name of practitioners may be shared with reception staff in the buildings in which we have rooms. This is so that they can assist practitioners and their clients.
- Information about practitioners, including contact details, can be found on the directory pages of our websites. This information is provided with practitioners’ consent and used solely for this purpose.
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to:
Harley Street Therapy Centre Ltd,
1-7 Harley St. London,
Or via email to: firstname.lastname@example.org
There is not usually a fee applied when a subject access request is made. However, a reasonable fee to cover administrative costs may be applied if your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests). Further fees may then be charged if an individual requests further copies of their data following a request. Those fees will be based on the administrative costs of providing further copies.
Requests should be specific as to the exact information required. We will respond to your subject access request within 14 working days and, in any case, not more than one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of progress.